ACUMATICA

Acumatica Payroll Processing Guide

April 5, 2024 • 20 min read

Introduction

Acumatica Payroll provides comprehensive tools for managing employee compensation, time tracking, tax calculations, and compliance. This guide covers the essential features and setup requirements.

Employee Setup

Employee Profile

// Create Employee (EP203000)
// - Employee ID: EMP001
// - Name: John Smith
// - Status: Active
// - Hire Date: 01/01/2024
// - Department: Engineering
// - Position: Software Developer
// - Supervisor: Jane Doe

Compensation Setup

// Compensation Info:
// - Pay Type: Salary / Hourly
// - Pay Period: Bi-Weekly
// - Pay Schedule: Bi-Weekly Friday
// - Hourly Rate: $50.00
// - Salary: $75,000/year
// - FLSA Status: Exempt

Tax Information

// Tax Settings:
// - Federal Filing Status: Single
// - Allowances: 0
// - Additional Withholding: $0
// - State: CA
// - State Filing Status: Single

Time Tracking

Time Entry

// Time Entry (EP301000)
// 1. Select Employee
// 2. Select Date
// 3. Enter hours worked
// 4. Select project/task (if applicable)
// 5. Submit for approval

Time Approval

// Supervisor Approval:
// 1. Review employee time
// 2. Approve or reject
// 3. Add notes if needed
// 4. Process to payroll

Time Categories

// Time Categories:
// - Regular Hours
// - Overtime
// - Sick Time
// - Vacation
// - Holiday
// - Jury Duty

Payroll Configuration

Payroll Settings

// Payroll Preferences:
// - Pay Period: Bi-Weekly
// - Pay Date: Every other Friday
// - Default Currency: USD
// - Minimum Wage: $15.00
// - Overtime Rate: 1.5x

Earnings & Deductions

// Earnings Types:
// - Regular Pay
// - Overtime
// - Bonus
// - Commission

// Deductions:
// - Federal Tax
// - State Tax
// - Social Security (6.2%)
// - Medicare (1.45%)
// - 401(k) (6%)
// - Health Insurance

Payroll Processing

Run Payroll

// Process Payroll (PR301000)
// 1. Select Pay Period
// 2. Generate Paychecks
// 3. Review & Adjust
// 4. Approve Payroll
// 5. Post to GL

Payroll Reports

// Key Reports:
// - Payroll Register
// - Earnings Summary
// - Deductions Summary
// - Tax Liability
// - Check History

Tax Processing

Tax Forms

// Generate Forms:
// - W-2 (Annual)
// - W-3 (Transmittal)
// - 941 (Quarterly)
// - 940 (Annual FUTA)
// - State Forms

Tax Deposits

// Tax Payment Schedule:
// - Federal: Monthly/Deposits
// - State: Varies by state
// - Local: As required

Best Practices

  • Verify time entries - Review before processing
  • Keep records - Maintain documentation
  • Meet deadlines - File taxes on time
  • Reconcile regularly - Verify payroll accuracy
  • Train employees - Ensure proper time entry

Summary

Acumatica Payroll streamlines the entire payroll process from time tracking to tax filing. Proper setup and regular processing ensure accurate compensation and compliance.

For more Acumatica guides, check out Acumatica Project Accounting and Acumatica Financial Modules.